We have some severe weather warnings forecast for this week across different parts of the country and it is always best to be prepared. But there are some things that as a business we should have in place already:
- Ensure you have an adverse weather policy in place. Implementing a policy gives you an opportunity to show how you will be dealing with major disruptions, in advance of them actually happening, giving you the time to think about how to act when things take a turn for the worse outside. Employees also understand their responsibilities and what they are required to do when the weather is affecting work and can even start to think of alternative ways into work.
- It is worth checking that your employment contracts compliment and add value to this policy. The last thing you want is to contradict making it difficult to take decisive actions.
- Consider how you will deal with absences caused by weather disruption, to pay or not must also be defined in your policy. Remember you are not obliged to pay for this, it can be classed as unpaid leave.
- When considering payments, think how this will reflect upon your culture and attitude towards staff and is this the best approach to take? You may already have practices in place which make it possible for staff to continue fulfilling their responsibilities even though they may not be in work. Think whether any disgruntled employees will get your reaction into the public domain
- Consider alternatives which may be available for your staff with their working arrangements; taking holiday instead, working from home, working different hours, making up the hours over the forthcoming weeks are all suitable alternatives to people losing money which they may not be able to afford
- Always think through closing your establishment. Closing the workplace where people are willing to come to work will mean that you will need to pay them for the time during which the workplace is closed.
- Recognise the effort people put in to attend work. How can you make this time enjoyable?
- Consider your Health and Safety obligations as well as your duty of care and welfare to those employed. The workplace needs to be safe as far as is reasonably practical so consider those working outside or near the cold – if the conditions get worse you may need to consider how your staff will get home
Please do not hesitate to call one of our HR Consultants on 07989 343361 or email us on email@example.com and we will be happy to talk through with you any of the above areas. Most of all keep warm and enjoy it when you can!